GMAT Constitution continued

The Secretary shall make a full and accurate minute of each meeting of members and of the Committee itself. The Minutes of AGMs, EGMs and OGMs shall be circulated to all members no later than 28 days after the meeting.

A Committee meeting shall consist of no less than 3 officers and Committee members, and if the Chairman is not present the Vice Chair, Secretary or the Treasurer will chair the meeting. If officers resign or become unavailable for meetings during the year the Committee shall fill gaps from within its ranks.

Ordinary members may be co-opted by a majority of the Committee to fill vacancies until the time for re-election. They shall not have a vote on the Committee until elected. The Committee may appoint sub-committees as necessary and shall determine their terms of reference, powers, duration and composition. Sub-committees shall report to the Committee.

Members of the Committee shall be elected or re-elected, annually, by secret ballot. The Secretary shall invite members to submit written nominations, no less than 28 days before the election. Nominations must be returned no later than 14 days prior to the election. The voting papers will be sent no later than seven days prior to the election and must be returned twenty four hours before the election.

The committee may raise funds, invite and receive contributions from any person or persons whatsoever by way of subscription and otherwise on behalf of the association. No public event will be undertaken by the Association without appropriate insurance cover being in place. The committee may spend funds on behalf of the association up to £300 on any single item without prior vote by the association. Any single item valued at greater than £300 must be approved by ballot of the members attending a general meeting.

In the event that the committee chose to close the Association each member shall be sent a formal notification. Any assets remaining after the satisfaction of the Association’s creditors, debtors and liabilities shall be donated to charity. The charity to be decided by the committee

The Meetings

There will be a regular programme of Ordinary General Meetings, for which members will receive agendas. Members can request to the secretary in writing that an item be formally raised on the agenda no less than 14 days prior to the meeting. Issues can however also be raised at the end of the agenda, ‘under any other business’.

An Extraordinary General Meeting may be called either by the Committee on their own part or acting on the request of 5 members. The Committee shall give at least 14 days prior written notice of any such meeting.

The AGM will be held annually in September, giving at least 21 days notice.